Meetings at Sea
Cruises offer the best overall value for businesses planning an offsite meeting or
designing a special event for their employees, partners or clients. Modern cruise
ships also provide the perfect social environment for professional groups to
mix and mingle. After meetings your group can dine together in a gourmet
restaurant, gather by the pool for sun and fun, experience a Broadway show,
and much more. Participants who want a break from company action can
retreat to the spa, find privacy on a secluded balcony, or enjoy a book
in a well-appointed alcove. Many companies encourage their employees'
families to come too since there are plenty of activities to entertain
the spouse and kids, including extensive youth programs run by trained
Benefits of Booking a Meeting at Sea
Groups often get the best overall value -- if you plan well in
advance -- particularly when you factor in special group amenities
like complimentary wine or champagne, chocolates, cocktail parties,
shipboard credits, casino credits, spa services, and private gatherings.
Cruise lines will also work to brand your company's event at every
opportunity with items such as ice sculptures of your corporate logo.
For full charters, cruise lines will even let you set your own
itinerary! To take advantage of group benefits, you must book
the entire group through our Group Department.
On a typical cruise your group will get:
- Stateroom accommodation
- Access to business facilities and meeting rooms
- Transportation to interesting ports
- Gourmet dining
- Vegas- or Broadway-style shows
- Discos, clubs, bars
- Pool, water sports
- Fitness center, exercise classes, spa
- Youth programs
- Movies (theater and in-room)
Business Facilities Onboard
- Large and small conference rooms with variable lighting and food & beverage services
- High-speed internet access
- Digital projectors
- Audio systems
- Showrooms for group presentations
- Informal gathering venues
The Planning Process
All successful meetings at sea require the involvement of a company travel manager.
This professional is responsible for designing the meetings and events the company
desires onboard and communicating booking details like the payment process,
documentation requirements, and dining requests to all participants.
With Vacations To Go, you will get a highly trained group specialist who will be your
single point of contact for the planning and booking process. Your group specialist
will even create a personalized webpage for your group where participants can
get answers to questions about the cruise.
Onboard Host or Hostess
In many cases, Vacations To Go will also provide an experienced host
or hostess to accompany your group. From the beginning of your trip to
the end, the host will assist with logistics such as air travel and transfers
to and from the pier, facilitate meetings and activities including team building
and entertaining group games, resolve issues that may arise on board, and
generally serve as your advocate.
Businesses may be able to write off meetings at sea as a business
expense. We encourage you to verify this with your tax professional.
Why Vacations To Go?
Since our founding in 1984, we have provided more than three million
savvy shoppers with a dream vacation and have achieved the highest
level of recognition possible from every major cruise line in the world
for our exceptional sales and superior service.
for more info about Vacations To Go and
to read what major cruise line executives have to say about us.
If you are planning a meeting and considering a cruise as your venue,
call one of our group specialists now at 800-514-9986
to get started. If you are still searching for the right cruise,
and search our discounted cruises by region, date or other criteria.
The Vacations To Go Group Department is open
Monday-Friday 7am-8:30pm, and Saturday-Sunday 9am-6pm.